Record sharing

We would like to hold, process and share your personal and medical records, manually and electronically, as outlined below.  You have a choice of what information you would like to share and with whom.  The information shared will be solely used for the benefit of your care.

For more information please visit Privacy Notice

EMIS Sharing

EMIS is the clinical system that we use to hold your GP medical record.

Within this clinical system we have the availability of a local shared record with our community provided services, e.g. District Nursing, Podiatry, Diabetic Screening Services, Bladder and Bowel, Acute Care Team, etc.  Your consent allows us to access relevant information held by these services and for them to access information we hold, to fully support your healthcare needs and help to reduce any delays to treatment.

In addition, the extended access GP service is also hosted via the EMIS clinical system, this information sharing will allow you to visit any GP that participates in the extended access scheme and allow them access to your record so they can provide the appropriate treatment when you are seen.  They can also contact us to relay any requests for tests or referrals to other services they feel might be required.

A local EMIS sharing record will be created for you, unless you choose to opt out.

Summary Care Record

If you are registered with a GP practice in England, you will already have a Summary Care Record (SCR), unless you have previously chosen not to have one. It will contain key information about the medicines you are taking, allergies you suffer from and any adverse reactions to medicines you have had in the past.

Information about your healthcare may not be routinely shared across different healthcare organisations and systems. You may need to be treated by health and care professionals who do not know your medical history. Essential details about your healthcare can be difficult to remember, particularly when you are unwell or have complex care needs.

Having a Summary Care Record can help by providing healthcare staff treating you with vital information from your health record. This will help the staff involved in your care make better and safer decisions about how best to treat you.

Your options are outlined below; please indicate your choice on the form overleaf.

• Express consent for medication, allergies and adverse reactions only. You wish to share information about medication, allergies for adverse reactions only.
• Express consent for medication, allergies, adverse reactions and additional information. You wish to share information about medication, allergies for adverse reactions and further medical information that includes: your illnesses and health problems, operations and vaccinations you have had in the past, how you would like to be treated (such as where you would prefer to receive care), what support you might need and who should be contacted for more information about you.
• Express dissent for Summary Care Record (opt out). Select this option, if you DO NOT want any information shared with other healthcare professionals involved in your care.

A core Summary Care Record (SCR) will be created for you, which will contain only medications, allergies and adverse reactions, unless you choose to opt out.

You are free to change your decision at any time by informing us via this form

Great North Care Record

The Great North Care Record (GNCR) gives the staff caring for you a more complete picture of your medical history. It does this by making information held about you in different places such as your GP practice or local hospital available to the staff who are looking after you. Being able to access this information helps make your care safer.

By law, everyone working in, or on behalf of the NHS and social care, must respect your privacy and keep all information about you safe. The Great North Care Record uses a secure system that meets NHS and social care security standards. The system keeps an audit trail including the time and date when your record is accessed. If you have access to your patient record through a GP app you will be able to see this information.  You can also contact the helpline on 0344 811 9587 or gncarerecord@nhs.net and they can check. The laws on data protection are clear and we take them very seriously. Organisations who use the Great North Care Record are responsible for ensuring only the right people access your record and have strict policies and protocols in place to prevent inappropriate access.

Using the Great North Care Record makes it easier for us to provide the best care and support for you and provides you with a better experience. Your record is automatically available for staff involved in your care to access. If you would prefer your record not to be made available please contact us on 0344 811 9587 or email gncarerecord@nhs.net, or https://www.greatnorthcarerecord.org.uk/opt-out/ for more information.

Research

Marsden Road Health Centre sometimes undertakes accredited research projects. Where this involves accessing or disclosing identifiable patient information, we will only do so with the explicit consent of the individual and Research Ethics Committee approval, or where we have been provided with special authority to do so without consent (s251 HRA/CAG approval, e.g. for the National Cancer Diagnosis Audit).

Please note – We use partner software suppliers/businesses who may have access to specific parts of your data (e.g. to send letters/text reminders).  We have gained approval from our local Integrated Care Board to use these companies and we are confident your data is secure.  If you would like to view who our software suppliers/businesses are and what information they can see please visit our Privacy Notice.

We do not share your data for the purposes of education, research, audit or administration without your express consent (i.e. we would ask you every time for permission before doing so).  The only exception to this would be where the data is anonymised, i.e. not identifiable back to you.

Type 1 opt-out

You have the right to control how medical information about you is shared, disseminated or sold, for purposes other than your direct medical care – so called secondary uses (or purposes).

Secondary uses include projects involved in risk stratification, “population health management”, national clinical audits, research, healthcare planning, commissioning of healthcare services by CCGs, commercial and even political uses.

You can control your personal confidential information by expressing an objection, or opt-out, to your GP surgery, who will then add a special read-code, or electronic flag, to your GP record.

A Type 1 opt-out, when present in your GP record, should prevent identifiable information about you being extracted from your GP record, and uploaded to any other organisation, for purposes other than your direct care.

More information on what your data can help support and will be used for can be found here: https://digital.nhs.uk/data-and-information/data-collections-and-data-sets/data-collections/general-practice-data-for-planning-and-research#opting-out